Navigating College Health: Essential Health Forms to Organize Before Your Child Heads to College

It’s that time of year again—dorm shopping lists are growing, emotions are running high, and somehow, your teen is suddenly old enough to be heading off to college. While you’re busy thinking about bedding, mini-fridges, and late-night snack supplies, there’s one area that often gets overlooked until the last minute: health paperwork.

Trust us—getting this done ahead of time will save you (and your student) a ton of stress later. Here’s your quick guide to the essential health forms and details to have ready before move-in day.

1. Immunization Records

Most colleges require proof of up-to-date vaccinations before students can register for classes or move into dorms. Common requirements include:

• MMR (Measles, Mumps, Rubella)

• Tdap (Tetanus, Diphtheria, Pertussis)

• Meningococcal (often required for students living in residence halls)

• COVID-19 (varies by school)

Tip: Request these records from your child’s pediatrician now—don’t wait until the week before move-in when everyone else is calling too.

2. Health History & Physical Exam Forms

Many schools require a recent physical, usually within the past 12 months, along with a health history form. These forms:

• Help the campus health center understand your student’s medical needs.

• Are often needed before participation in sports, clubs, or certain programs.

3. Health Insurance Information

Your student will need a copy of:

• Their insurance card (digital or physical)

• A clear understanding of how their coverage works if they’re out-of-network while at school

• The contact number for your insurance provider

Parent Pro Tip: Some schools automatically bill students for a campus health plan unless you provide proof of your own insurance. Check the deadline for waiving this fee!

4. Prescription & Medication Documentation

If your child takes any regular medication:

• Make sure prescriptions are filled before they leave.

• Arrange for refills near campus or via mail order.

• Provide a written list of medications and dosages in case of emergencies.

5. HIPAA Release & Medical Power of Attorney

Once your child turns 18, you no longer have automatic access to their medical information—even if you’re still paying the bills.

• HIPAA Release: Lets healthcare providers share medical details with you.

• Medical Power of Attorney: Allows you to make decisions if your student can’t.

6. Allergy & Emergency Contact Information

Make sure this info is on file with:

• The campus health center

• Your child’s RA or dorm contact

• Your student’s phone in case they need to show it quickly

7. Mental Health Resources

College can be exciting but also overwhelming. Ensure your student knows:

• Where the counseling center is located

• How to make an appointment

• That seeking help is a sign of strength, not weakness

💡 A Final Note for Parents in the Area:
If you need any of these forms notarized, our team offers free notary services at 4304 N Quinlan Park Rd. You can stop by anytime—consider it one less thing on your to-do list.

Bottom line: Getting these health forms organized early means you can spend the last weeks before move-in focused on making memories (and maybe sneaking in a few more family dinners), instead of hunting for paperwork in a panic.

CHANGING LIVES THROUGH REAL ESTATE